How to Export (Integrate) your Calendar with Outlook, Google, etc.

You can easily integrate your ChMS calendar with any other calendar software that can consume Internet Calendars such as Google Calendar or Microsoft Outlook.

Among other things, this can be helpful to view ministry events in tandem with your own personal events and avoid double booking - or simply to keep up with when certain staff or volunteers will be on vacation!

Note: To share your calendar, you'll need to first create a calendar view. Learn how to create a calendar view.


Here's a quick video on how to integrate with Microsoft Outlook. The steps to integrate will be very similar with other calendar software providers.

 

This video may include some out-of-date images. We appreciate your patience as we work to get these videos updated.

 

How to Integrate (Subscribe) to your Calendar 

While we suggest embedding your calendar for the public (because updates are real-time), subscribing to your calendar in another calendar provider (ex: Google Calendar) can be helpful to view your personal events in tandem with your ministry events.

  1. At the bottom left of the Calendar screen, click on the Views button. 
  2. Next to each View, you'll see a gear icon. Click the gear icon next to the Calendar View you'd like to subscribe to. This will open the Edit View dialog window.
  3. Under the Calendar Feed heading, copy the Feed URL provided.
  4. Follow the instructions provided by your 3rd party calendar software and paste this URL where instructed. 
     

Important Note: New events you add will not immediately appear in your 3rd party calendar. 

After your initial calendar subscription, when you create new calendar events, they will not immediately appear in your 3rd party calendar software like Google Calendar or Microsoft Outlook.

Our ChMS Calendar will "push" out a calendar update every 15 minutes.

However, your 3rd party calendar software still needs to "pull" (request/sync) those new events in before they will display. (In other words, when you add a new event, we cannot control how often a 3rd part calendar software "asks" or "pulls-in" for event updates).

For example, Google Calendar documentation says they update "every few hours." However, our experience is that it can take as much as 6-24 hours for a Google Calendar to pull in a new event. 
 

Pro-Tip: For public facing calendar updates where minutes count, we suggest embedding your ChMS calendar on your website so that event updates appear in real-time.

 

 

 

 

Updated

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